What is Electronic Document Recording?

Electronic document recording, or e-recording, is the process of recording documents at the county from your office. E-recording is used by the mortgage and legal industries to submit a legal document, such as a mortgage or new deed, to the county recorder's office. These documents are required to be recorded at the county office by mortgage companies and other industries.

How to Obtain E-Recording

E-recording services allow you to download the software onto your computer using the internet. The only items you need for e-recording are a scanner, internet connection, and Internet Explorer on your computer. When registering your office, you provide the e-recording company with the routing and account numbers for one or more accounts for the electronic funds transfer. Your e-recording fees will be automatically deducted from the designated accounts. Clients pay an annual license and support fee and a transaction fee for each document recorded. After registering, downloading and installing the software, you are ready to begin e-recording.

The benefits of using e-recording

Before e-recording technology, companies were required to submit their legal documents through a runner or by mail. Runners traveled to the county office and stood in line to submit their documents. Rather than standing in line, your runner's time may be better employed elsewhere. With e-recording technology, businesses can reduce the costs of hand delivery or postage. Plus, after submitting your documents, the county receives them and can immediately assign them a place in line.

E-Recording services offer daily summary reports of your organization's recording history and fees. Once the county records your document, you can immediately retrieve your document with the recorder's stamp embedded, issue title policies, and return files to lenders the same day. This technology is the most cost-efficient and time saving way to record legal documents at the county.