Public Speaking Tips: Watch Your Timing During Presentations

A common mistake that many novice and some "expert" speakers make is to ignore the time limit. Some offenders only go over by a minute or two while others wait until they're practically booed off the stage to finish up.

In general, this is very poor practice and the audience won't appreciate it. If you're being paid to speak or even speaking for free for a non-profit group, it's unlikely that you'll be invited to speak for them again. If you're giving a presentation at work, your co-workers may become annoyed at you. Think about when you've been in the audience and the presenter went way over time. It's never viewed positively.

So why do people tend to go over the time limit instead of under? I believe it's because it's easier to add to a speech than it is to take away from it. Many speakers feel the need to cram as much as possible into their speeches to provide maximum value to the audience.

I used to be a chronic offender, especially when I first started out. When I created speeches, I'd practice over and over, each time adding more stories/ideas/quotes to clarify the main points of my speech. By the time I gave my speech, it would be as much as 25% longer than I originally planned.
Now what I do is create a one page summary of the key points to my speech as part of my preparation process (if the speech is longer than 30 minutes, I may use more pages or possibly a work book). I use this as a handout either at the end of my speech or during the Q&A part.

By creating this summary, I feel less pressure to cover every minute detail related to my topic during my talk. Instead, I put it on my handout. By the way, the handout isn't a substitute for the speech - it's more of a substitute for notes taken by audience members during a speech. The handout is usually in the form of an outline where major points may be in a larger font and bold and details may be indented or in a smaller font. The shorter the speech, the larger the font size of the items on my handout that I'll talk about.