Meeting Facilitator's Tip Sheet
Control the Process, the People, and the Productivity
By Trude Diamond, published Nov 13, 2007
Published Content: 22 Total Views: 3,479 Favorited By: 3 CPs
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- Identify and communicate the meeting's objectives well in advance.
- Assemble all resources materials and ensure the availability of all participants.
- Communicate the time and place to all participants and other stakeholders.
- Ensure that every participant knows his/her role and responsibilities.
- Consensus, not compromise, is the goal.
- Adopt the attitude "None of us is as smart as all of us."
- Full participation is required. Turn off pages, cell phones, notebooks.
- All participants have equal say. Check your ego at the door.
- One conversation at a time. Everyone will have their say.
- 5 minute rule - debate on one issue may not exceed 5 minutes. Follow-up on more complex issues occurs "off-line" and is reported to the group afterward.
- No strong criticism - of people or the ideas or products they contribute.
- Open items/issues are assigned with follow-up date and responsible person.
- Issues not part of the session objectives may be placed in the parking lot.
- Unresolved items/issues are elevated to the Executive Sponsor.
- Time is important, restarts must be prompt.
- Obtain and then communicate the resolutions to all follow-up issues from the meeting.
- Evaluate the meeting's effectiveness - on the metrics you have identified, based on the feedback from the participants and stakeholders.
Plan - The facilitator's job is to help people think together. Prepare yourself with all the information you need to acquire and procedures you need to complete.
Follow up and evaluate
- Help you get started.
- Demonstrate the process.
- Give supportive and creative feedback to your meeting (in person or on tape).
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