How to Create a Freelance Writing Quote

The right quote is essential when you’re replying to an inquiry from a potential client. There's no set formula for creating a quote because each project is different. There are, however, certain elements you can include in your quote to increase its effectiveness.

Here are some tips that will make it easier for you to create a professional, effective writing quote.

One, include a header with your company name/logo and information. This is important as it shows you care about the image you present and that you are professional and know what you're doing.

Two, use sub-headers, such as "Included Services" and "Price & Terms." They are essential to creating a well-organized quote that is easy to follow and direct.

Three, outline everything you'll do for your client. For example, if you're only being hired to write several link pages on a website and you know that, by virtue of being a perfectionist, you'll end up spending extra time proofreading their homepage, let them know. They'll feel good knowing this extra service is provided, and you'll get the proper acknowledgement.

Four, ask the right questions before you send a quote. Call or email the potential client to determine exactly what they want, their preferred time frame, and the scope of the project.

This information allows you to create a clearer, more effective quote by ensuring you know what the client wants. Additionally, it helps you determine what you can accomplish, the deadlines you'll have to meet, and the amount of work you'll be doing so you can reasonably price the quote.

Five, be succinct and straightforward. Avoid long paragraphs and overly complicated language. They don't make you look more professional for these reasons:

• Your client wants to know how much you'll charge for your services and which ones you'll include in your quote-no more and no less;
  


• Your clients are busy people, and wasting their time with long-winded letters expounding on everything you'll do for them isn't necessary;
  


• Bulleted lists are your friends, so make good use of them. Easy to scan and nice to read, they are ideal when preparing quotes.