Mr. Duck, Primitive Office and Obsolete Methods 2

On the first day ,on going through the first file, Duck calls his secretary and gives a dictation. The narration of the event is given below.
Duck: Let me see this specimen file. Oh my God! Is it rat or bandicoot? What does this file deal with?
Secretary: I am sorry, I didn't tell you earlier. It deals with eradication of rat menace in a village called Ratland. Your predecessor proposed action suggesting poisoning of rats. But part of the file has been eaten away by rats.
Duck: Eradicate the file first. Otherwise rats will come again and thwart our efforts. Then inquire into the circumstances under which rats were allowed to enter the room. Their presence annoys me. Immediately obtain a rat trap. It should befit my status. Also get a superior variety of bait preferably cheese. Whose responsibility is to eradicate rats?
Secretary: It is the responsibility of the Civic Corporation Sir.
Duck: I am not here for looking after rats.Here after I delegate powers relating to matters on rat control. You follow me. I tell you another thing. I can't tolerate this dust and dirt in our files. Often I get cold. I think before we proceed a brief on the impact of dust on the thermal behavior of nostrils is necessary to convince the health authorities.
Duck: Secretary, take down the dictation.
Secretary: What shall I write?
Duck: Write "with reference to---.
He leaves a long gap and keeps mum.
Secretary: Sir, what next. You have stopped with "to".
Duck: You are a competent hand. You know what to write. So write as usual with your skills.
Secretary: I don't write to the Corporation.
Duck: It is just like writing to any other department. You write the reference no., and the date of the letter . I shall think over the mater. Wait for five minutes.
After five minutes Duck tells his secretary. You know what to write. Take your own time. You fill the gap forming the body of the letter. At the end write 'yours faithfully'. I shall then sign.
Secretary does ghost writing on behalf of Duck.
Dear Commissioner:
I am proud to be a resident of the area under your jurisdiction. You have been doing yeoman service to the residents of the locality. Your rat eradication program has been very effective as far as residential areas are concerned.But recently I have observed rats inside government offices. At times I wonder whether we have nationalized rats. Otherwise how could we get so many of them in government offices?
It will be nice if you can organize a special wing to root out rat menace in government offices also.
I wish to make a special request. Till such time you organize a department for this purpose please send one of your experts to visit my cabin personally and lay a trap. I wish to add that the trap should be modern in design and out of view of visitors. The bait should be costly. For this I recommend a shop from where my wife bought superior cheese. To tell you frankly my wife didn't buy it. The shop owner gave it as a gift on the occasion of inauguration which incidentally was done by me.
I am sure you will take appropriate action and take care of the rats.
Thanking you,
Yours faithfully
Duck
(To be continued)