How to Obtain a Certified Copy of Your Birth Certificate

Replacing a copy of your birth certificate doesn't need to be a stressful event. Granted, it is an important document that you never want to be without, but in the event of a lost or misplaced birth certificate help is readily available. Ordering a certified copy of your birth certificate is quick and easy if you know where to look.

Locate Your Records

Begin by contacting your state office of vital statistics. They will be able to tell you where your records are located. In many states, records are kept at both the state level and the municipal level. Generally, newer records are located in the municipality in which you were born and older records reside in the office of vital statistics for your state.

Contact the Appropriate Office

Once you have discovered the location of your records contact the office for current replacement fees and to assess what information you will need to provide. Most offer the service for very reasonable fees. Be prepared to pay anywhere from $10 to $15 for a certified copy of your birth record.

Prepare Your Information

Prepare the necessary information to request your birth certificate. You should have your full given name, date and place of birth, parent's names, residence at the time of your birth, and any nicknames or variations in spelling. It is advisable to type the last name in capitals to avoid mix-ups with surnames and given names.

Write a Letter

Write a letter to the office that holds the record of your birth stating your request clearly and concisely. Don't expect them to search for information in your return address or from your signature. Lay it out for them so there is no room for error. Be sure to include the reason for your request and your relationship to the individual named on the certificate (in this case that it is the record of your own birth).

Include All Vital Information

Some states require your driver's license number and state of issue. You should be aware of whether or not your state requires this information from your initial phone call. If in doubt, simply include the information to be on the safe side. Always include your signature and date of request.

Enclose the Check