How to Conduct a Job Analysis and Write a Job Description

Why it is Important to Have Job Descriptions

Why You Need Job Descriptions

1. Use for recruiting.
2. Use for evaluations.
3. Use for disciplinary actions and terminations.

Accurate and concise job descriptions are critical for your company’s personnel management. First, the job description is used to recruit applicants that are qualified and who are capable of performing all of the duties that make up the job. During the interview process, job descriptions can be used to focus the questioning on tasks and qualifications that the job requires. Once an employee has been selected and hired then they should be given a copy of their job description so that they know exactly what they are expected to do. They should also be given a form to sign stating that they have received a copy of the their job description and that they understand all of the job requirements and that they agree to meet the job’s requirements.

Job descriptions can, and should also be used to evaluate employee performance. Each duty listed in the job description should be an area addressed by a bi-annual or annual employee evaluation, and scored as poor, needs work, average, or superior work performance.